12/04/2018, Sashka Bukashka

Electronic signature- a digital analogue of a handwritten signature of a document, confirming its authenticity. In this article we will look at why an electronic signature is needed for government services, how many types of electronic signatures exist, what each of them is used for, and how to create an electronic signature for government services.

The portal gosuslugi.ru has long been very popular. No queues, you can contact the right authority at any time of the day... But what about the legal force of the application? After all, it must be signed regardless of how it is submitted: during a personal visit to the department or via the Internet. And if in the first case you just need to put your own squiggle on paper, then what about in the second? And here it is: it exists for government services, which will be discussed further.

By the way, you can often find the abbreviations: EP - electronic signature and EDS - electronic digital signature.

There are several types of it

EDS for public services can be:

• simple;
• reinforced unskilled;
• reinforced qualified.

Simple electronic signature- this is, in fact, the login and password we are familiar with, which allow us to identify the user. Through government services, an electronic signature of this type is issued, one might say, by default when registering on the portal and receiving a confirmation code. Using it you can send messages to officials, authorities state power and local government.

Enhanced unqualified digital signature is already used for more serious purposes. For example, it can be used to certify financial statements and documents that do not require a seal. The authenticity of this signature is confirmed by a certificate from a certification center (even an unaccredited one).

Enhanced qualified digital signature- a semblance of a “living” autograph. A document signed by her has exactly the same legal force as a paper signed by a person with his own hand. This electronic signature is required to participate in online auctions and submit reports to government authorities. Its authenticity is guaranteed by a certificate from an accredited certification center.

We have collected all three types in one convenient picture.

We create a simple digital signature

As we already understood, you can’t do without an electronic signature on the portal. Then the next question arises: how to get an electronic signature for government services for free? A simple electronic signature does not require any payment. First you need to register on the portal by following this link.

Click “Register” and a link to create a password will be sent to your email address. At the second stage of registration, you enter your passport number, and . Next, this data is sent for verification, the results of which will also be reported by e-mail. When successful completion verification you will be required to confirm your identity. This can be done in several ways:

• come to the Service Center (a list of addresses can be found);
• receive the code from the site by regular mail.

The latter will take longer, so we recommend contacting the Service Center.

After you enter the received code on the site, you will have a confirmed account or, in other words, a simple electronic signature. Now all the possibilities of the State Services website are open to you. And not only his, but also some other government agency websites (for example, the website Pension Fund you can login via account"Government services").

We receive an enhanced digital signature

This type is necessary to send documents to the fiscal authorities. It is created using cryptographic tools confirmed by the Federal Security Service of the Russian Federation. As we said above, a qualified digital signature can only be obtained from an accredited certification center. The list of centers can be viewed.

Such an electronic signature for the State Services website can be obtained by both individuals and legal entities, but more often it is used, of course, by the latter. For individuals, as a rule, a simple electronic signature is sufficient. However, if there is a need for an individual to obtain a qualified electronic signature, then he must personally appear at the Service Center. Don't forget to take your passport and SNILS with you.

Legal entities will need to collect a more extensive package of documents:

• constituent documents;
• a document confirming the fact of making an entry about a legal entity in the Unified State Register of Legal Entities;
• certificate of registration with the tax authority of the applicant.

The fee for obtaining a certificate and electronic keys is determined directly by the certification center. Now you know how to make an electronic signature for government services. All that remains is to select the desired type and start working with government authorities on the Internet.

What does a simple signature on gosuslugi.ru give?

This option is often used in Everyday life. If we talk in simple words, then this is a combination of login-password, confirmation code (by email, SMS) and so on. Most often, this is enough to confirm that the message or document has been sent specific person.

It is used, as a rule, to confirm payments, receive government services, and certify documents in the internal document flow of the organization. However, it cannot be used when signing electronic documents containing state secrets.

Obtaining a simple electronic signature on the State Services portal is quite simple. To do this, you just need to register on the site. After checking your data, you can use your personal account on the site. But a simple electronic signature provides limited access to services, that is, you will only have the opportunity to familiarize yourself with the services that the portal offers.

To expand the functionality, you need a stronger signature.

Why is it needed and what does enhanced digital signature provide on gosuslugi.ru

Enhanced digital signature can be unqualified or qualified.

A strengthened unqualified electronic signature can be obtained by expanding a simple electronic signature. To do this, just contact the MFC. You need to have your passport and SNILS with you. MFC employees will check your data and their compliance with those specified when registering on the gosuslugi.ru portal. If everything matches, you will be given a one-time code, which is entered in your personal account in your profile settings. After this, you can use the expanded functionality of the portal.

After receiving an enhanced signature on government services, you will have access to almost all functions of the site:

• replacement of a passport of a citizen of the Russian Federation;
• obtaining a new passport;
• obtaining certificates and various information;
• status notice personal account to the Pension Fund;
• restoration of lost documents;
• vehicle registration;
• making an appointment with a doctor;
• payment of taxes, state duties, housing and communal services and other services.

You will also be able to monitor the progress of applications, the status of payments and order other services.

It is no longer possible to obtain an enhanced qualified signature. As a rule, it is issued on a USB flash drive at certification centers. Along with the flash drive, you will be given software for installation on your computer, a license and a certificate.

It must be said that obtaining such a key is a paid service. To work with gosuslugi.ru, the minimum tariff is sufficient. You can check the cost at the certification center where the electronic signature will be ordered.

An enhanced qualified signature is already an analogue of a handwritten one and can be used anywhere. It also gives the right to participate as a supplier or customer in electronic trading, exchange documents with the Federal Tax Service, government organizations, conduct document flow with external contractors, and so on.

How to install digital signature for government services on a computer

To work with a qualified electronic signature, you will need to install it on your work computer software. Typically, the CryptoPro CSP program is used for these purposes.

We will show you step by step how to install a signing certificate through CryptoPro.

Step 1. Launch the CryptoPro CSP program on your computer.

Step 2: Open Properties and click Install Personal Certificate.

Step 3: Select the certificate file. It must be on removable media, which will be given to you upon receipt of the enhanced qualified signature. After that, click "Next".

Step 4. Select the key container, that is, specify the path to it on your computer, then select “Personal” from the suggested storages. Click Next.

After this, the installation of the certificate will be completed.

To check the electronic signature for government services, you need to use the old version of the portal. After logging into your personal account, at the bottom right we find the “Reference Information” item.

At the very bottom of the page that opens is “Electronic signature”.

In the “E-signature authentication confirmation” list, click “Certificate”. Then below we select the file that we want to check, enter the code from the picture and click “Check”.

If the signature is authentic, we will receive information about its owner, validity period and the organization that issued the electronic signature. The line “Document Authenticity Confirmed” will also appear.

This procedure is free.

What digital signature is needed for regional websites of State Services

The gosuslugi.ru portal is divided into parts by region of the country. The principle of their operation is similar to the all-Russian one. That is, registration on them is identical to the main portal.

To access the personal account of a website in any region, any electronic signature certificate is suitable.

The government services portal provides users with ample opportunities for remote interaction with various structures. This includes obtaining permission to transport heavy cargo, licensing pharmaceutical activities, interacting with Rospotrebnadzor and much more. But for this it is necessary to obtain an electronic signature for government services to a legal entity. You can order the issuance of an electronic digital signature at the accredited Certification Center of the Kaluga Astral CA by leaving a request on the website or simply by calling.

Products in the following areas:

How to obtain an electronic signature for government services to a legal entity

To work with the portal, a simple and qualified electronic digital signature (EDS, EP, CP) is used. Simple is a one-time code generated to perform a specific action: registration, login to the site, confirmation of sending a message. It’s easiest to understand what a simple signature is if you remember online payment by bank card, when to confirm the transaction you need to enter a code sent via SMS to your mobile phone.

Qualified is an equivalent analogue of the head’s handwritten signature and the organization’s seal. Documents certified by digital signature can be sent via the Internet to any authority. It confirms the identity of the sender and guarantees the integrity of the data after signing. A qualified electronic signature of government services for legal entities can be issued in a certification center (CA) accredited by the Ministry of Communications and Communications of the Russian Federation.

The method of obtaining EP directly depends on its type. A downtime is created at the stage of user registration on the portal. It requires entering certain data into the database remotely and is generated within a few seconds. Assigned to all users of the public services website immediately after registration. Such an account has restrictions on the use of services. The reduced functionality of the portal can be expanded by issuing a qualified electronic signature.

You can purchase an electronic digital signature for government services for legal entities in our management center by providing the following package of documents for registration:

application for signature

document on the appointment of a manager

OGRN and TIN of the organization

constituent documents

passport, SNILS and TIN of the manager

You can send your application and documents to e-mail. To obtain an electronic signature, you will have to come in person to the CA office. After confirming the owner’s identity and checking the original documents, a certificate, physical media (usually a USB flash drive) and software for installation on a computer will be issued. On average, an electronic signature is produced 1-3 days after the customer pays the invoice.

If the manager cannot come to the center in person, a third party can obtain the electronic signature. In this case, the following documents must be attached to the main package:

passport, INN and SNILS of the authorized person

power of attorney for the right to receive an electronic signature, certified by the seal and signature of the manager

In some situations, it may be necessary to provide other documents. A center employee will inform you about this in advance. When issuing an electronic digital signature for a public service legal entity, the owner also chooses the tariff at which the digital signature is created. To work with the portal, a minimum tariff plan. Depending on the type of tariff, the subscriber (CA client) can receive technical support (personal and remote), setting up a workplace, installing and updating software, searching and fixing problems, and a reminder about the need to renew the certificate. Its validity period is limited to 12-15 months, then it must be extended.

Remember! In accordance with Law No. 63-FZ, an electronic digital signature is assigned to the manager by default. Transferred to other employees of the organization by internal order. The number of digital signatures issued for one legal entity is unlimited.

An electronic digital signature is an analogue of a handwritten signature applied to an electronic document. The implementation and use of electronic document management systems in organizations of any form of ownership entails the need to use digital signatures to guarantee the authenticity of the transmitted data.

What is an EDS?

EDS is a parameter of an electronic document that has a digital representation. Digital signature is applicable only in the context of electronic data exchange and can have the same legal significance as a handwritten signature on a paper document if the conditions are met to guarantee the authenticity and reliability of the signed documents. The legal force of the digital signature is enshrined in legislation by Federal Law No. 1 of January 10, 2002 and Federal Law No. 63 of April 6, 2011, as amended on June 28, 2014.

Both Federal Laws on Electronic Digital Signatures regulate the mechanisms for using electronic signatures when making transactions within the framework of civil law relations and the functioning of state and municipal services.

Significance of digital signature

An electronic signature is a digital analogue of a signature and seal associated with the content of a signed document and used in organizing electronic data exchange to confirm the authenticity of sent and received documents.

The functioning of the digital signature allows you to:

• increase the security and confidentiality of electronic document management, protect documents from forgery;
• give electronic data legal force equivalent to paper documents with a signature and seal;
• optimize document flow processes by simplifying and reducing the cost of processing and storing documents;
• use a single signature in electronic trading, upon delivery different types reporting to government and tax authorities, when approving and working with financial documents;
• guarantee the authenticity of electronic documentation;
• ensure the possibility of coordination with international systems document flow.

Scope of application of digital signature

In any areas where data exchange is regulated by information technologies:

• internal electronic document flow between divisions of one organization, as well as branches;
• document flow in inter-organizational systems of B2B and B2C class;
• access to specialized information resources, for example, “Client-Bank” class systems;
• transfer of tax and financial statements to the tax authorities;
• transfer of reporting to the Pension Fund;
• transmission of customs declarations;
• participation in electronic auctions.

How does EDS work?

The functional use of digital signature allows you to sign an electronic document, check the owner’s signature for authenticity, and the content of the signed electronic document for changes after signing.

Signing and authentication are performed based on encryption and decryption keys. The sender, using special software and a key, generates a sequence of characters that becomes part of the data being sent. The recipient uses the same software and decryption key to decrypt the received data and perform a series of checks. If the checks were successful, then the received data is identical to the sent data, i.e. were not changed after signing. The generated sequence of characters in this process is the electronic digital signature.

To fake one digital signature, you will either need to steal the sender's encryption key, or spend many years going through key options until you find the right one.

How and where to get an electronic signature?

So, let’s look at the question of where to obtain an electronic signature for an individual or a legal entity. face. EDS key certificates are produced and issued by a specialized organization - a certification center (CA). The functions of the CA also include user registration, cancellation, renewal and termination of key certificates. The CA provides the necessary technical support for the operation of the digital signature. To obtain an electronic signature, a participant in electronic document flow must contact any authorized certification center.

The current list of authorized CAs is available on the website of the single EDS portal in Russia.

The procedure for obtaining an electronic digital signature

The procedure for obtaining an electronic signature involves the following steps:

• fill out an application form on the website of the selected certification center or leave a request by the specified phone number and wait to be contacted by a specialist - the method depends on the specific CA;
• collect all the documents necessary for issuing an electronic signature certificate and send copies to the CA. Based on the completed application form and a set of documents, the CA prepares an electronic signature certificate;
• receive an EDS certificate by providing original documents.

The lead time for producing key certificates depends on the certification authority, but on average it is 3-5 days.

What documents are needed to obtain an electronic signature?

Both a legal entity, regardless of the organization’s form of ownership, and individual entrepreneur. Individuals can also obtain an electronic digital signature (for example, to participate in electronic trading).

An electronic digital signature certificate contains information about the owner of the signature, so only the person in whose name this certificate is issued can request and receive an electronic digital signature. In other cases, it is necessary to provide a power of attorney for the right to draw up and receive an electronic signature, certified by a notary. The authorized representative in whose name the power of attorney is issued provides a Russian passport and copies of the 2nd, 3rd pages and the registration page.

Package of documents of a legal entity

1. A copy of the registration certificate certified by a notary.
2. Original or certified copy of an extract from the Unified State Register of Legal Entities. The statute of limitations for the statement must be no more than 30 days;
3. Application for issuance of an electronic signature (the form of the application depends on the CA).
4. A copy of the order of appointment to the position of a manager, if the digital signature certificate is issued in his name, with the signature and seal of the organization.

If the authority to manage the organization is transferred to another management company or the manager, then all the documents listed in paragraphs are provided. 1-3 related to the management company.

In addition, it is necessary to attach a notarized copy of the decision of the board of directors on the transfer of powers, if the form of ownership is OJSC or CJSC. If the organization's form of ownership is LLC, then notarized copies of the first and second sheets of the charter, a sheet indicating the possibility of transferring management to a third party organization, and a sheet with a mark from the tax authority are provided.

How to obtain an electronic signature for an individual entrepreneur: a package of necessary documents

1. A copy and original of an extract from the Unified State Register of Individual Entrepreneurs, the statute of limitations of which is no more than 30 days from the date of issue.
2. A copy of the TIN certificate, certified by a notary.
3. A copy of the certificate of state registration of individual entrepreneurs, certified by a notary.
4. Application for issuance of digital signature.

What documents are needed to obtain an electronic signature for individuals?

1. A copy of the TIN certificate.
2. Copies of the 2nd, 3rd pages of the Russian passport and the registration page. A Russian passport must be provided when submitting a package of documents.
3. Application for issuance of digital signature.

The procedure for obtaining and using an electronic digital signature is becoming easier as the legal culture in this area develops and information technology improves. Electronic document management using digital signatures no longer causes mistrust both on the part of business partners and on the part of government and tax authorities.

Questions about where to get an electronic digital signature and what is the scope of its use become a necessary necessity if a business goes international.

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There are several stages of registration on the State Services portal, which open up different opportunities for users. One of the stages of user initiation is an electronic signature, thanks to which you can log in to your personal account, as well as order electronic services.

Initially, electronic signatures were used only by legal entities who preferred to communicate with tax authorities V in electronic format. It made it possible to protect documentation when sent for inspection to the appropriate authorities. Later, this practice was broadly adopted for individuals.

An electronic signature is a way to confirm the authenticity of a document. When creating an electronic signature, use different kinds encryption, so it may have different appearance. This short code is then attached to the main document that will be sent by email.

The validity period of the electronic signature is one year, after which it is necessary to extend its validity by purchasing a new key or certificate. Please note that the service is paid. Its specific cost depends on the conditions included in the contract. To date minimum amount EP for individuals is 700 rubles. You can view the tariffs on the official website of the RosIntegration certification center.

Types of electronic signature

There are 3 types of electronic signature:

• Simple;
• Unskilled;
• Qualified.

1. A simple electronic signature is often used in everyday life. It is a one-time code. Users constantly encounter such data encryption, for example, when confirming a payment from a bank card. To successfully complete the operation, you must enter a code that is sent to the phone number associated with the card.
2. Unqualified electronic signature is used in electronic documents. Users rarely encounter it in everyday life, because its registration is possible only in the control center. Using this type of electronic digital signature, you can “certify” your letters to government agencies when sent electronically. However, the service itself has privacy restrictions.
3. A qualified electronic signature is an equal analogue of a paper signature for individual. And in the case of legal entities, it can also replace the seal of the organization. Thanks to this type, documents can be sent by e-mail to any authority. There is no need to personally confirm any information.

How to obtain an electronic signature for the State Services website?

To work with the State Services portal, a simple and qualified electronic signature is used. Obtaining any type of identifier is directly related to registration on the site. However, due to the fact that these electronic signatures are of a different nature, the obtaining procedure will differ significantly.

Important! A qualified electronic signature has more weight, than simple, as it opens access to all services of the portal. The main difference is that a simple digital signature gives access to viewing information, for example, about the amount of fines. However, only with a qualified electronic signature does the user have the opportunity to submit applications for receiving services electronically.

Creating a simple electronic signature

A simple electronic signature is created at the first stage of user registration on the portal. This is the so-called “simplified registration”, which only requires the visitor to enter certain data into the database. Everything is done remotely and does not take very much time.

A simple type of signature is assigned to absolutely all portal users, as this happens immediately after registration.

Information uploaded to the service is sent for verification. And if the data on them coincides with the data in the common database, the client can use the resource. In fact, at this stage the creation of a simple electronic signature is completed. The user can enter the portal and view the available information.

The reduced functionality of the portal can be expanded if you complete the registration of a simple electronic signature into an unqualified one. To do this, you must personally contact the Russian Post or. You must have your passport and SNILS with you. Employees of government agencies check the documents' compliance with those specified in the profile settings. And if these are really your documents, a one-time code is issued, which is entered in your personal account in the profile settings. After its introduction, Public Services reveal their full potential.

Note! Registration on the State Services portal is not required if the user initially contacts the MFC to create a simple electronic signature. After this, you just need to select the SNILS entrance at home.

Creating a qualified electronic signature

A qualified electronic signature is issued on a USB flash drive in the control center. You need to contact the institution that creates a qualified electronic signature in your locality by phone and order an electronic signature. After this, you need to go to the office in person with your passport. There are different tariffs at which electronic signatures are created. To work with the State Services portal, the minimum tariff is suitable.

Together with the flash drive, which contains information about the electronic signature, the client receives software for installation on his computer, a license and a certificate. At home, you will need to install the program and insert the flash drive into the USB connector. In the authorization form on the State Services portal, at the bottom you must select “Log in using electronic means.” And then select the path to the removable storage device.

What can EDS be used for?

An electronic signature on State Services is used to provide access to all features of the site:

• Sending an application to receive certificates, extracts, etc.;
• Payment of state fees with a 30% discount, if provided for by a specific service.

Additionally, an individual has the opportunity to send a tax return via the Internet. Electronic signatures also continue to be used by legal entities. But at the same time, it is necessary that the certificate be filled out in the name of a person authorized to work with the State Services portal from his company.

Video:

Electronic signature on the State Services portal