It’s not enough to create a presentation in PowerPoint technically. You need to clearly understand its structure and be able to present information correctly. The presentation should complement the text, not interfere or repeat it. We invite you to familiarize yourself with the algorithm that will help you complete the job efficiently.

Preparing to create a presentation

Many people ignore this step, but it is key. Take a draft and sketch out a rough structure. Think about the content of the title slide, headings, content. Ideas for visualization will come during the creation of the presentation.

Creating the first slide and choosing a style

The first slide is created automatically when you launch PowerPoint. First, choose the appropriate style. Click the "Design" tab and select a suitable design theme. It can be applied to one slide or to all at once. You can also select the background color. There are a lot of options, you can choose your own image. All this is in the "Background Styles">>"Background Format" section. Here we select the font for the title and further information. Now you can write a title and design the title slide.

To continue, you must click on the "Create Slide" tab or perform the appropriate action in the panel where the content of the presentation is displayed. You will be prompted to select its type:

  • If you want to create a unique slide from scratch, choose "blank slide".
  • If you need a specific structure, choose from those offered.

If all slides should be the same in structure, you can simply copy the main one.

Working with multimedia

Working with text, graphics, images, audio and other data is very convenient. You can simply drag a picture or photo onto the PowerPoint window and then resize it. Go to the "Insert" tab: there you will be offered options for attaching various data to the presentation. PowerPoint can work with tables, as well as charts, the values ​​of which can be conveniently set (like in Excel). You can set the slide number, this is also done in the insert menu.

The Animation tab allows you to add movement when showing slides and individual elements. This will add dynamics, especially if the speech is long and a lot of visualization is required. After everything is ready, be sure to check and view the presentation on your and other computers (there may be a mismatch between program versions or other problems).

How to make sure that the presentation is not banal?

Use a few tips:

  • Avoid unnecessary text information on the slide. All this has to be told, no one will be able to read the huge “sheet” of text, no one needs it.
  • Work on visualization, but do not burden the audience with unnecessary flowcharts, multi-level structures, or obscure graphs.
  • Avoid a mess of fonts, colors and images. One font is often enough, the text color is dark on a light background (and not vice versa!). Remember that the text must be readable in any lighting.
  • Be as concise as possible and ensure that the presentation complements the text and is not a projection of it.

Font design rules:

1. Serif fonts are easier to read than sans serif fonts;

3. Font contrast can be created through: font size, font weight, style, shape, direction and color.

Rules for choosing colors

1. The color scheme should consist of no more than two or three colors.

2. There are incompatible color combinations.

3. Black color has a negative (gloomy) connotation.

4. White text on a black background is difficult to read (inversion is difficult to read).

General composition rules

  • There should not be more than seven significant objects on the strip, since a person is not able to remember more than seven points of something at a time.
  • The logo on the stripe should be positioned bottom right (top left, etc.).
  • The logo should be simple and concise.
  • The design should be simple and the text short.
  • Images of pets, children, women, etc. are positive images.
  • Large objects in any composition look rather unimportant. Large letters in the headings, navigation buttons 40 pixels high, a single-column layout 600 pixels wide, a single-color divider stretched across the entire screen - all this gives the design an unprofessional look.

Unified style

  • style may include: a specific font (typeface and color), background color or background image, small decorative element, etc.;
  • It is not recommended to use more than 3 colors and more than 3 font types in the presentation style;
  • the design of the slide should not distract listeners’ attention from its content;
  • all presentation slides must be in the same style;
  • there should not be too many information blocks (3–6);
  • the recommended size of one information block is no more than 1/2 the size of the slide;
  • It is desirable to have blocks with different types of information on the page (text, graphs, diagrams, tables, pictures) that complement each other;
  • Key words in the information block must be highlighted;
  • It is better to place information blocks horizontally, blocks related in meaning – from left to right;
  • the most important information should be placed in the center of the slide;
  • the logic of presenting information on slides and in a presentation must correspond to the logic of its presentation;
  • In addition to the correct arrangement of text blocks, we must not forget about their content - the text. Under no circumstances should it contain spelling errors. You should also take into account the general rules of text formatting.

Theoretical information

Animation settings

Customize Animations allows you to view important information about animation effects, such as the type of animation effect, the order of multiple animation effects relative to each other, and some of the text of the animation effect.

1. Select the SmartArt graphic you want to add animation to.

2. On the tab Animation in Group Animation select the desired animation effect from the list Animation.

When you add animation to a SmartArt graphic, you can choose the following settings, depending on the layout you're using.

Animation Description
Like one object Animation is applied to the entire SmartArt graphic as one large image or object.
Together The animation is applied to all the shapes in your SmartArt graphic at the same time. The difference between this animation effect and As One Object is that the animation is more pronounced, in which the shapes rotate or increase in size. In the All Together effect, each shape rotates or increases in size individually. The effect rotates or enlarges the entire SmartArt graphic as one object rotates.
Consistently The animation is applied separately to each shape in order.
Sequentially along the branches The animation is applied simultaneously to all shapes in the same branch. The effect applies to org chart branches or a hierarchy layout and is similar to the Sequential effect.
Immediately by levels The animation is applied to all shapes of the same level simultaneously. For example, if a layout has three shapes containing first-level text and three shapes containing second-level text, the animation will first be applied to the three shapes with first-level text simultaneously, and then to the three shapes with second-level text simultaneously.
Sequentially by level For shapes in a SmartArt graphic, animation is first applied in levels, and then individually within that level. For example, if you have a layout with four shapes containing first-level text and three shapes containing second-level text, the animation will be applied individually first to each of the four shapes containing first-level text, and then individually to each of the three shapes. containing second level text.

1. The icons display the timing of the animation effect relative to other slide events in the following options.

  • On click(mouse icon is displayed). The animation effect starts when you click on the slide.
  • With previous(no icon). The animation effect starts when the previous effect starts (so multiple animation effects are performed with one click).
  • After previous(clock icon). The animation effect begins immediately after the previous effect in the list ends (without requiring an additional click to begin the next animation effect).

2. Select a list item to see the menu icon (triangle), and then click the icon to open the menu.

3. Numbers indicate the order in which animation effects are performed. These numbers correspond to the labels associated with animation elements in normal mode when the task pane is displayed Animation settings.

4. The icons represent the type of animation effect. In this example, it's a highlight effect.

Animation elements are marked on the slide with a non-printing numbered tag. This tag corresponds to the effects in the list of animation settings and appears at the edge of the text or object. The tag appears only in normal mode when displaying the Animation Settings task pane.

Create and apply a custom effect

animation to text or object

1. Click the text or object you want to animate.

2. On the tab Animation in Group Animation click the button Animation settings.

3. In the task area Animation settings click the button Add an effect and then do one or more of the following:

o To make text or an object appear with an effect, select the command Entrance, and then the desired effect.

o To add an effect (such as rotation) to text or an object displayed on a slide, select Selection, and then the desired effect.

o To add the effect of removing text or an object from a slide at a given moment, select the command Exit, and then the desired effect.

o To add the effect of moving an object within a slide along a specific route, select the command Travel paths, and then the desired effect.

4. To set how the effect is applied to text or an object, right-click a custom animation effect in the list Animation settings, then select a command Effect Options.

5. Do one of the following:

Effect,Time And Text Animation options to use to animate the text.

o To set options for text, select from the tabs Effect And Time parameters to use to animate the object.

Note. The effects will appear in the list Animation settings in the order they were added, and the sound using the Insert tab.

Setting the appearance mode of objects on the slide

1. After you have set the order of animation of objects, in the list Animation order: Select the first element.

2. Set the switch Animation to position Automatically, via and set the time field to 1 (1 second).

3. Set automatic mode and appearance time for the remaining objects located on this slide.

4. Click the button OK.

Working with drawings. Inserting a picture from a file

1. On the tab Insert in group illustration click command Drawing, then click From file.

Add a picture in the dropdown list Folder: select the drive and then the folder containing the file with the desired image.

3. Select the desired file. Click the button Insert.

Inserting images from Clip Gallery

1. On the tab Insert in group illustration click the button Clip.

2. In the dialog box that opens Inserting a picture select the required category.

3. Select the selected pattern. From the pop-up button bar, select Insert Clip. The program will add a drawing to the document.

4. Close the window Inserting a picture.

Changing the size of a picture

1. Select the drawing - eight rectangular markers will appear around the perimeter.

2. Move your mouse pointer to the bottom right marker. The pointer will look like .

3. Press the left mouse button and, without releasing it, move the pointer down to the right until the drawing becomes larger. Release the mouse button.

Moving a drawing

1. Select the drawing.

2. Move the mouse pointer over the picture, when the pointer looks like press the left mouse button and, without releasing it, move it to the desired location on the slide.

Creating SmartArt

SmartArt objects, or “smart pictures,” are a Microsoft innovation.

To add SmartArt to a slide, do the following:

1. Select the slide where you want to insert the object.

2. Go to the tab Insert and select SmartArt illustrations. A gallery of objects will open.

4. Double-click the selected object.

5. Instead of double-clicking the mouse button, you can select an object, then a description of the object will appear on the right. After that, click OK and the object will be added to the slide.

6. PowerPoint will show the context tool Working with SmartArt graphics

and its context tab Constructor, and the SmartArt object will be in edit mode.

7. On the slide, add text to the SmartArt text box by clicking on it.

8. Repeat the procedure for other blocks.

Translating a list into SmartArt

PowerPoint 2007 lets you convert lists that you intend to use over and over again into SmartArt. To do this you need to do the following.

1. Add a bulleted or numbered list to your slide.

2. Right-click on the list and select the command from the context menu Convert to SmartArt.PowerPoint will display a list of objects.

3. Click on the appropriate object.

4. PowerPoint will add the selected object to the slide.

Apply color schemes and themes to SmartArt

1. Click on the object you want to format.

2. PowerPoint will display the context tool Working with SmartArt graphics and its context tab Constructor. Go to this tab.

3. In a group SmartArt Styles click the button Extra options. The SmartArt Style Gallery opens.

4. Click the style you want to apply.

5. To select the color scheme of the object, click the button Change colors, located on the context tab Constructor in Group SmartArt Styles.

The flower gallery will open. If you hover your mouse over a diagram, the SmartArt object in the presentation window will appear accordingly.

6. Click on the selected color scheme. PowerPoint changes the color of the selected object.

Customizing SmartArt Objects

The SmartArt object can be customized to the user's taste. For example, let's look at how to change the layout of an object and edit the text inside the object.

To change the layout of a SmartArt item, do the following:

1. Click on the object you want to change.

2. Go to the context tab Constructor and in the group Layouts click the button Extra options.

3. A gallery of layouts will open from which you can select a layout by clicking on it.

4. PowerPoint will change the layout of the object.

To edit the text of an object, do the following.

1. On the context tab Constructor select Create a drawing Text area. In the window that opens, it is convenient to edit text; a special editing panel is provided for this.

2. In the text editing panel, enter text. PowerPoint will automatically display the changes to the object.

Practical examples

Exercise. Adding graphics to a slide

Creating a presentation

Slide number 1

To create the first slide, select the auto layout type Title slide. In the title we write “Getting to know the computer” or “Let’s look at the device of the computer” or “Computer devices and their functions”, etc.

Let's get acquainted with

By computer

Slide number 2

To create a second slide, enter the [Create slide...] command. On the dialog panel Create slide select auto layout type Header only. Click on the title field and enter the text “Computer structure”. Using the panel Drawing, choosing the desired figure, we draw a block diagram of the computer. If several identical shapes are created, it is advisable to use standard operations: Copy-Paste. Each block must be signed. To do this, select the figure (by clicking on it with the mouse) and type the name on the keyboard.

Using the panel Drawing you can change the color of the figure or inscription, the thickness and color of the contour line, add a shadow or volume to the figure. To do this, select a figure or inscription, and then indicate the selected design. This creates slide 2.

Slide number 3

To create slide 3, enter the command [create slide...]. On the dialog panel Create slide select auto layout type Table. Enter a title and fill out the table.

LONG TERM MEMORY

NGMD 3.5 inches 1.44 MB Diskette
HDD Up to 45 GB Winchester
CD-ROM Up to 650 MB Laser disc
DVD-ROM Up to 10 GB Videodisc

PowerPoint provides the ability to beautifully design the appearance of a table. Enter the command [Working with Tables – Designer – Table Styles]. On the dialog panel Table styles you can choose table design options .

Slide number 4

The fourth slide “input device” will contain the name of the input devices and their images, which will be placed in two columns. On the dialog panel Create slide select auto layout type Text in two columns. Enter title and text.

INPUT DEVICES

Keyboard

  • Mouse
  • Trackball
  • Touchpad
  • Joystick
  • Microphone
  • Camcorder
  • Scanner

Slide number 5

"Output device." It is designed in a similar way, only when auto-layout is selected Single column text. Briefly define these devices yourself.

U OUTPUT CONSTRUCTIONS

  • Monitor
  • Printer
  • Acoustic speakers
  • Plotter

Slide number 6

Contains information about network devices. Briefly define these devices yourself.

RECEIVING/TRANSMITTING DEVICES

Network card

  • Modem

Slide number 7

Task No. 1. Creating direct transitions between slides in the Getting to Know Your Computer presentation

1. On slide 2, click on the “Long-term memory” block and enter the command [Insert – Links – Hyperlink...]. A dialog box will appear Add a hyperlink, and in our case, it is necessary to create a link to the slide of this presentation.

2. Click the button Review...near the field Name of the object in the document: and in the window that appears Hyperlink to slide select the slide to switch to.

3. Repeat steps 1 and 2 to install links from other blocks of the block diagram Input Devices, Output Devices and Network Devices on the corresponding presentation slides.

4. Now we need to provide a return from slides 3, 4, 5 and 6 to slide 2. We will implement this using buttons that should be placed on the corresponding slides. Clicking the button will take you to the corresponding slide. You must select the button type ( Forward, Backward, Return, etc.).

5. Enter the [Control buttons] command. On the panel Action Buttons select button Return. Next, for the button Return choose the location, size and color so that they look good on the slide.

6. “Draw” a button on the slide using the mouse, select the color and size.

7. Now we can set the actions that will be performed by the created button Return.

8. In the context menu of the button, select the item Setting up an action. In the panel of the same name that appears, select the desired slide from the drop-down list.

9. The Return buttons on all four slides should look the same and perform the same actions (go to slide 2). Therefore, to place the button Return on the remaining slides you can use the Copy operation.

10. Similarly, provide a transition from slide 2 to the end of the presentation - slide 7. Now the multimedia interactive presentation is ready and can be launched for demonstration.

Task options

Option #1

Create a video on a topic "Computer Generations"

Option No. 2

Create a presentation "Computer Hardware" using photographs, inserts, video clips, transition buttons, animation effects. Use as many of PowerPoint's features as possible. Make text hyperlinks to another slide, to a file on disk, to a website on the Internet. Make a button that works on mouse over.

Option No. 3

Create a video on a topic "History of the development of computers"

Option No. 4

Create a presentation "Logical foundations of a PC device» using photographs, inserts, PowerPoint drawing tools, transition buttons, animation effects. Use as many of PowerPoint's features as possible. Make text hyperlinks to another slide, to a file on disk, to a website on the Internet.

Option No. 5

Create a presentation "Fundamentals of logic and logical foundations of a computer" using photographs, inserts, PowerPoint drawing tools, transition buttons, animation effects. Make text hyperlinks to another slide, to a file on disk, to a website on the Internet. Add control buttons and link them to your slides.

Option No. 6

Create a video on a topic "Computer and health"

When preparing, it is advisable to use scanned pictures or pictures from electronic encyclopedias. Make text hyperlinks to another slide, to a file on disk, to a website on the Internet. Make a button that works on mouse over.

Option No. 7

Create a presentation "Computer device"

Option No. 8

Create a video on a topic "Man and Computer"

When preparing, it is advisable to use scanned pictures or pictures from electronic encyclopedias. Make text hyperlinks to another slide, to a file on disk, to a website on the Internet. Add a control button and link it to your slides.

Option No. 9

Create a presentation "Computer Architecture" using photographs, inserts, PowerPoint drawing tools, transition buttons, animation effects. Make text hyperlinks to another slide, to a file on disk, to a website on the Internet. Make a button that works on mouse over.

Option No. 10

Create a presentation "PC Types" using photographs, inserts, transition buttons, animation effects. Use as many of PowerPoint's features as possible. Make text hyperlinks to another slide, to a file on disk, to a website on the Internet. Make a button that works on mouse over.

Option No. 11

Create a presentation "Computer from the inside" using photographs, inserts, PowerPoint drawing tools, transition buttons, animation effects. Make text hyperlinks to another slide, to a file on disk, to a website on the Internet. Add control buttons and link them to your slides.

Option No. 12

Create a video on a topic "History of Information Exchange Media"

When preparing, it is advisable to use scanned pictures or pictures from electronic encyclopedias. Make text hyperlinks to another slide, to a file on disk, to a website on the Internet. Make a button that works on mouse over.

Option No. 13

Create a presentation "CPU" using photographs, inserts, video clips, transition buttons, animation effects. Make text hyperlinks to another slide, to a file on disk, to a website on the Internet. Make a button that works on mouse over.

Option No. 14

Create a presentation "Output Devices" using photographs, inserts, transition buttons, animation effects. Use as many of PowerPoint's features as possible. Make text hyperlinks to another slide, to a file on disk, to a website on the Internet.

Option No. 15

Create a presentation "Input Devices" using photos, video clips, transition buttons, animation effects, PowerPoint drawing tools. Make text hyperlinks to another slide, to a file on disk, to a website on the Internet. Make a button that works on mouse over.

Control questions

1. What is MS PowerPoint 2007 intended for?

2. How to set up picture animation?

3. How to set up slide transitions?

4. How to swap slides?

5. How to add sound to a slide?

6. What is animation?

7. How to set up text animation

8. How to show a presentation? Name ways to present a presentation.

9. What is a slide transition? Slide transition examples

10. What possibilities for organizing non-linear transitions between slides do you know?

11. How to organize a transition between slides using control buttons?

12. Add a control button and associate it with the slide specified by the teacher.

13. What types of standard buttons can be used in Power Point?

14. How to organize nonlinear transitions using hyperlinks?

16. Make a button that works on mouse over.

17. In what case is it more convenient to use a presentation controlled by a person, and in what case is it more convenient to use a computer?

18. How to turn off the sound accompanying animation effects?

19. In what mode are they configured? animation effects?

20. How to view the list animation effects?


Laboratory work No. 3

Creating control buttons.

Saving and preparing a presentation for presentation

Purpose of the work: find out the purpose of the control buttons; what operations are carried out with their help; learn how to create a background fill using textures, learn how to optimize images.

Operating procedure:

1. Master the operations of creating control buttons;

2. Master the operations of adding a background, text, drawings (images), buttons and slide transition to a slide;

1. Learn to create notes for a slide;

2. Set the presentation display time;

1. Learn how to set up presentation display modes.

Theoretical information

Control buttons

PowerPoint includes ready-made control buttons that you can add to your presentation and for which you can define hyperlinks. Control buttons contain shapes such as right and left arrows. They are used as clear symbols for moving to the next, previous, first and last slide. Microsoft PowerPoint also includes buttons for playing videos and audio recordings. Control buttons are often used in automated presentations

Adding a control button

1. On the tab Insert in Group Illustrations click the arrow on the button Figures and then click the button Extra options

2. In a group Control buttons select the button you want to add.

3. Click a location on the slide and drag the shape for the button there.

4. In the dialog box Setting up an action Perform one of the following actions.

  • To select the behavior of the control button when the mouse is clicked, go to the tab On a mouse click.
  • To select the behavior of the control button when hovering the mouse pointer, go to the tab On mouseover.

To choose the action that occurs when the mouse clicks or hovers over an action button, do one of the following:

· If nothing should happen, select the command No.

· To launch the application, select the command Launching the application, press the button Review and select the application you want to launch.

Getting ready to present

The focus is on the speaker. The most important thing that you must understand is that people came to the presentation to listen to you, and not to read with you the inscriptions on your own slides. Don't give them a presentation of your words. If you are presenting new material, show photographs illustrating it. If it is very difficult to show something live, then create a presentation. A presentation is your story, and what is shown on the projector screen is additional illustrative materials.

The “10/20/30” principle(first described by Guy Kawaski). The essence of the principle: 10 slides in a presentation; 20 minutes of time for presentation; 30 - the text on the slides is typed in the font;
To this principle I would like to add just one more element, proposed by Steve Jobs (founder and CEO of Apple Inc.). During the presentation, Jobs usually shows the capabilities of a new product or a new interesting feature of the product every 10 minutes, and gives the floor to invited guests. Distract something of yours audience, ask questions based on what you heard, get feedback.

Main attention essence of the presentation. Determine the 10 main ideas, thoughts, conclusions that you want to convey to the audience and create a presentation based on them. Under no circumstances include additional information in the presentation - it belongs in the handouts or in your words. The slides should have only the most important thing. After all, when you come to a store and ask the seller something, does he reread the entire product instructions to you? No! It presents exclusively the benefits of the product, the main and main points in which this product differs from others. When preparing for a presentation, feel like the seller of what you are presenting. Your ideas, thoughts, conclusions are your intellectual goods.

What will we present?

Presentation- This not a document. Always follow the rule: I make presentations in Microsoft PowerPoint and documents in Word. Don't confuse presentation and handouts. If you want to convey the text of the report to the audience, include it in a separate Word file and attach it to the report. Include in your presentation only information that will help your audience understand the material better.

Information, not data. Do you know how data differs from information? Data is a set of certain numbers and facts; they are not suitable for making decisions. Information is processed data, presented in a form convenient for perception, for decision making. A table with a bunch of numbers and column names “Sum of annual indicators” in a multimedia presentation is data, not information for making a decision. Information for placement in the presentation in this example there should be a diagram, which would show the difference between the average data for 2001 and 2011.


Final slide. Please note that in all concerts, the most popular performers perform at the end, this is due to the fact that people remember better what they saw last. Always make a summary slide in which you fix people's attention on the main “message” that you want to convey to them with your presentation. If your presentation has several topics, make a summary slide after each of these topics, and at the end of the presentation make a summary summary slide - this will allow you to ensure that the audience understands the main points of your presentation.

How to present

Observe rule “Scheme - drawing - graph - table - text”. Exactly in this sequences. Once you have formulated what you want to convey to your audience in a particular slide, first think about how it will be present as a diagram? It doesn’t work as a diagram, think about how to show it with a picture, graph, table. Use text in presentations only if all previous methods of displaying information did not suit you.

Remember “5 objects per slide” rule. There is no need to create a vinaigrette on the slide. This rule is based on a pattern discovered by American psychologist George Miller. As a result of experiments, he discovered that a person’s short-term memory is capable of remembering on average nine binary numbers, eight decimal numbers, seven letters of the alphabet and five monosyllabic words - that is, a person is able to simultaneously remember 7 ± 2 elements. Thus, when placing information on the slide of your multimedia presentation, try to ensure that the slide contains only 5 elements in total. If this is a diagram, then try to simplify it to 5 elements or group the elements so that 5 blocks are visually highlighted in the diagram.

What software should I use?

/ 2010. A simple and convenient program has become perhaps the best way to clearly and clearly convey your ideas or achievements to any audience. If you know how to use an office suite, then it will not be difficult for you to understand PowerPoint.

One picture is worth 1000 words. When preparing your presentation you will need illustrations. Use Google and Yandex image search services to find the necessary images.

These simple tips and rules will help you create presentations that are interesting to your audience, as well as present them effectively.
The article was prepared based on materials from the GROTORG website.

Presentation is the most effective way to attract the target audience, partners, and colleagues. With the help of a presentation, you can clearly and comprehensively present information on a particular topic, coursework, diploma or business plan. Visualized information is easier to perceive and remember well! Rules for creating a presentation, main points and obvious mistakes - these are just some of the issues that will be covered in these guidelines.

Download:


Preview:

Department of Culture and Tourism of the Tomsk Region

Regional state educational autonomous institution

secondary vocational education

"Governor's College of Socio-Cultural Technologies and Innovations"

Maksimova M.V.

Rules for creating a presentation

Presentations are intended for:

  • displaying the clarity of educational/lecture material,
  • management of educational and cognitive activities of the audience,
  • monitoring and checking the assimilation of the given material,
  • generalization and systematization of knowledge,
  • advertising of goods, services,
  • creating photo albums, etc.

Presentations can be presented in different ways:

  • on the computer,
  • on the screen using a multimedia projector,
  • on a large format TV screen.

The created presentations may contain:

  • text,
  • Images,
  • diagrams,
  • drawings,
  • computer animation of processes and phenomena,
  • sound accompaniment,
  • autoshapes,
  • diagrams
  • hyperlinks;
  • videos.

Basic rule of presentations:

Simplicity, conciseness (minimalism in the presentation of visual information). Brief summary of the material, maximum information content of the text.

The following presentation rules:

  • Readability (visibility from the farthest corners of the room and from various devices);
  • No accumulation, clear order in everything.
  • Carefully structured information.
  • The presence of short and concise headings, bulleted and numbered lists.
  • Important information (for example, conclusions, definitions, rules, etc.) should be presented in a large and bold font and placed in the upper left corner of the slide.
  • It is advisable to place secondary information at the bottom of the slide.
  • Each position (idea) should be given a separate paragraph.
  • The main idea should be laid out in the first line of the paragraph.
  • Use tabular forms of information presentation (diagrams, diagrams) to illustrate the most important facts, which will make it possible to present the material compactly and clearly.
  • Graphics should organically complement the text.
  • The explanation should be placed as close as possible to the illustrations with which they should appear on the screen at the same time.
  • Instructions for completing tasks must be carefully considered regarding their clarity, conciseness, and unambiguity.
  • Use an emotional background (fiction is remembered better than special texts, and poetry is better than prose).
  • All text information must be carefully checked for spelling, grammatical and stylistic errors.
  • The productivity of the supplied material increases if the visual and auditory channels of information perception are simultaneously involved (foreign sources call this the principle of modality). Therefore, it is recommended, where possible, to use audio for text and graphics.

Research shows that the effectiveness of auditory perception of information is 15%, visual - 25%, and their simultaneous involvement in the learning process increases the efficiency of perception up to 65%.

Physiological features of the perception of colors and shapes

  • Stimulating (warm) colors promote arousal and act as irritants (in descending order of intensity: red, orange, yellow).
  • Disintegrating (cold) colors soothe and cause drowsiness (in the same order: violet, blue, light blue, blue-green, green).
    Neutral colors: light pink, yellow-green, brown.
  • The combination of two colors - the color of the sign and the background color - significantly affects visual comfort, and some color pairs not only tire the eyes, but can also cause stress (for example: green symbols on a red background).
  • The best font and background color combinations are: white on dark blue, black on white, yellow on blue, orange on black.
  • The color scheme should be the same for all slides.
  • Any background pattern increases eye fatigue and reduces the efficiency of information perception.
  • Clear, bright drawings that change easily “embrace” the subconscious, and they are better remembered.
  • Any secondary object that moves (animated) reduces the quality of perception of the material, distracts attention, and disrupts its dynamics.
  • Showing slides with background accompaniment of unwanted sounds (songs, melodies) causes rapid fatigue, contributes to dissipation of attention and reduces learning productivity.
  • Remember!
    A person can simultaneously remember no more than three facts, conclusions, definitions.
  • Each slide should reflect one idea.
  • The text should consist of short words and simple sentences.
  • The line should contain 6-8 words.
  • There should be 6-8 lines in total on the slide.
  • The total number of words should not exceed 50.
  • Verbs must be in the same tense form.
  • Headings should grab the audience's attention and summarize the main points of the slide.
  • Headings should have both capital and small letters.
  • Slides should not be too bright - unnecessary decorations only create a barrier to the effective transfer of information.
  • The number of blocks of information when displaying statistical data on one slide should be no more than four.
  • Illustration captions are placed below it, not above it.
  • All presentation slides must be in the same style.

General rules for using fonts

1. Each font (typeface + spelling) has one semantic meaning.

For a stable typeface it has been traditional since at least the 19th century. there are such:

  • bold font names of document structures,
  • italics - logical emphasis, in particular, on the formulation of basic provisions, definitions, etc.,
  • “direct” ordinary - the main body of information.

2. Presentation texts that are used in a psychologically tense non-standard situation should be submitted in a typeface with a simplified recognition algorithm, for example, Arial font. This is advisable when working with safety rules instructions, regulations, agreements with legal or property consequences, conditions of Olympiad assignments, etc.

3. Avoid using more than three different fonts on one slide. Otherwise, the reader will become prematurely tired, constantly trying to select a font recognition algorithm. The exception is the instructions for using fonts.

4. Mathematical formulas are presented in a typeface close to the standard one (Times New Roman), with all variables in italics, the rest - parentheses, symbols of mathematical operations, established names of functions (sin, cos, etc.) - in the usual “upright” font.

Advice!
Before creating a presentation, it is advisable to:

1. Determine the topic and purpose of the presentation

2. Create a diagram (script) of the presentation

3. Plan the content of all slides and their style.

Typical shortcomings and mistakes when creating presentations

  • Absence of a Title Slide containing: the name of the project or topic of the lesson (lesson); About the author; development date; information about the location of the resource on the network, etc.;
  • lack of an Introduction, which presents: the goals and objectives of studying the topic, a brief description of the content;
  • absence of a Table of Contents (for detailed developments, if there are sections or subtopics in the presentation) with hyperlinks to sections/subtopics of the presentation;
  • lack of a logical conclusion to the presentation containing: conclusion, generalizations, conclusions;
  • overloading slides with detailed text information (no more than three small facts on a slide and no more than one important one);
  • uneven and irrational use of space on the slide;
  • lack of connection between the background of the presentation and the content.
  • poor choice of colors: using too bright and boring colors, using more than 3 colors in the design (text color, background color, title and/or highlight color); using a dark background with light text;
  • using different backgrounds on slides within one presentation;
  • use of drawings, photographs of poor quality and with distorted proportions;
  • lack of proper text alignment;
  • absence or unclear connections in diagrams or between components of the material on the slide;
  • the presence of various transition effects between slides and other annoying animation effects that interfere with the perception of information;
  • lack of unity of page style:
  • the same typeface and font size for all headings (at least 24 points);
  • the same typeface and font size for test fragments (at least 18 points);
  • headings, page numbers, page buttons should appear in the same place on the screen;
  • the same color scheme on all pages, etc.

Media and Their Features Does your presentation look great on your computer screen? On the projector she may turn out to be mediocre

The monitor forgives almost all the flaws in preparing a presentation. Therefore, they will all come out later, on the projector screen or in a printed version

Paper printout There will be no animation or effects; The font size should be Sufficient enough to read 2 slides per A4 page - this is the maximum. Print on only one side of the sheet. The second one is for notes.

Slide design

Title Not every slide needs a title. The fewer words in the title, the better. The title should not repeat the content of the slide.

Text No more than 10 lines on a slide The main thing should be highlighted or underlined Maximum large letters in a contrasting color to the background Remove non-informative phrases from the text - not correct: “About 40 experts, physicists and chemists, art historians at the Restoration and Research Center of Museums in France...” correct: “...experts did not find...”

The font chosen should be readable. Can you see well? Can you see well? Can you see well? The letters do not blur, the color of the letters does not irritate the eyes.

Heading letters created using the Word Art object should not stick to each other. Welcome everyone to class.

Background As uniform as possible, preferably monochrome No images that carry a semantic load Both light and dark text should be readable in the background

Illustrations No illustration is better than a bad one One style of drawings throughout the entire presentation Do not use both drawings and photographs on the same slide The backgrounds of the drawing and presentation should be close

Reduce and enlarge images proportionally

Bright! Motley! No more than 3 colors should be included in the presentation. Multicolor!

Numbered Stone Age: Paleolithic Mesolithic Neolithic Marked Early forms of religions: animism fetishism totemism lists If the sequence of items is important Simple listing

Table size no more than 15 x10 cells It is necessary to highlight important values

Pie chart No more than 7 slices (the rest can be summarized in “other”) Labels on slices are preferred over legends

Topic structure

Unnecessary attributes Drawing on each slide “Beautiful” frame Slide number and title date Presentation title Title Important information Useful information Interesting information

Transitions and Animation

transitions Duration = 1-3 seconds Maximum of 2 types of transitions: for section headings and regular slides The sooner the content of the slide is visible during the transition, the better

animation Use every opportunity to do without it. Animation requires very serious reasons: Show sequential changes in a system consisting of a large number of objects. General lesson-game with students.

The text block on the slide should appear as a whole, and not letter by letter. The listener begins to follow the flying letters and does not hear the speaker.


Microsoft PowerPoint is a powerful set of tools for creating presentations. When you first learn the program, it may seem like it's really easy to create a demo here. Maybe so, but most likely the result will be a rather primitive version, which will be suitable for the most minor displays. But to create something more complex, you need to dig deep into the functionality.

First of all, you need to create a presentation file. There are two options here.


Now that PowerPoint is running, we need to create slides - frames of our presentation. There is a button for this "Create slide" in the tab "Home", or a combination of hot keys "Ctrl" + "M".

Initially, a title slide is created on which the name of the presentation topic will be shown.

All further frames will be standard by default and have two areas - for title and content.

A start. Now you just need to fill your presentation with data, change the design, and so on. The order in which you do it doesn't really matter, so the following steps don't have to be done sequentially.

Customizing the appearance

As a rule, the design is customized even before filling the presentation with data. For the most part, they do this because after customizing the appearance, existing website elements may not look very good, and the finished document has to be seriously reworked. That’s why most often they do it right away. To do this, use the tab of the same name in the program header, it is the fourth one from the left.

To configure you need to go to the tab "Design".

There are three main areas here.

It’s worth talking about the last option in a little more detail.

Button "Background Format" opens an additional side menu on the right. Here, if you install any design, there are three bookmarks.

These tools are quite enough to make your presentation design not only colorful, but also completely unique. If the presentation does not have the specified standard style selected by this time, then in the menu "Background Format" there will only be "Fill".

Customizing your slide layout

As a rule, before filling the presentation with information, the format is also set up. There is a wide range of templates for this. Most often, no additional layout settings are required, since the developers provide a good and functional range.

If, nevertheless, there is a need to create a slide in a layout that is not provided for by standard templates, then you can make your own blank.


When all work is completed, press the button "Close sample mode". After this, the system will return to working with the presentation, and the template can be applied to the slide in the manner described above.

Filling with data

Whatever is described above, the main thing in a presentation is filling it with information. You can put anything into the show, as long as it fits harmoniously with each other.

By default, each slide has its own title and a separate area is allocated for this. Here you should enter the name of the slide, the topic, what is being said in this case, and so on. If a series of slides talks about the same thing, then you can either remove the title or simply not write anything there - the empty area is not displayed when showing the presentation. In the first case, you need to click on the border of the frame and press the button "Del". In both cases, the slide will not have a title and the system will mark it as "nameless".

Most slide layouts use "Content Area". This area can be used both for entering text and for inserting other files. In principle, any content added to the site automatically tries to occupy this particular slot, adjusting its size independently.

If we talk about text, it is easily formatted using standard Microsoft Office tools, which are also present in other products of this package. That is, the user can freely change the font, color, size, special effects and other aspects.

As for adding files, the list is wide. It can be:

  • Images;
  • Mathematical, physical and chemical formulas;
  • SmartArt diagrams, etc.

A variety of methods are used to add all this. In most cases this is done through the tab "Insert".

Also, the content area itself contains 6 icons for quickly adding tables, charts, SmartArt objects, pictures from your computer, images from the Internet, and video files. To insert, you need to click on the corresponding icon, after which a toolkit or browser will open to select the desired object.

The inserted elements can be freely moved around the slide using the mouse, manually selecting the required layout. Also, no one forbids changing sizes, position priority, and so on.

Additional functions

There are also a wide range of different features that can enhance your presentation, but are not required to be used.

Setting up a transition

This point half relates to the design and appearance of the presentation. It is not of such primary importance as setting up the external one, so it is not necessary to do it at all. This toolkit is located in the tab "Transitions".

In area "Go to this slide" There is a wide selection of different animation compositions that will be used to transition from one slide to another. You can choose the one you like best or that suits the mood of the presentation, and also use the customization function. There is a button for this "Effects Options", each animation has its own set of settings.

Region "Slide Time" no longer has anything to do with visual style. Here you can adjust the duration of viewing one slide, provided that they change without the author’s command. But it’s also worth noting here a button that is important for the last point - "Apply to all" allows you to avoid manually applying a transition effect between slides on each frame.

Animation settings

You can add a special effect to every element, be it text, media, or anything else. It's called "Animation". The settings for this aspect are located in the corresponding tab in the program header. You can add, for example, animation of the appearance of an object, as well as its subsequent disappearance. Detailed instructions for creating and setting up animations are in a separate article.

Hyperlinks and control system

In many serious presentations, control systems are also configured - control keys, slide menus, and so on. All this is done by setting up hyperlinks. Not in all cases such components should be present, but in many examples it improves perception and systematizes the presentation well, practically turning it into a separate manual or program with an interface.

Bottom line

Based on all of the above, we can come to the following most optimal algorithm for creating a presentation, consisting of 7 steps:

  1. Create the required number of slides

    It is not always possible for a user to say in advance how long the presentation will be, but it is best to have an idea. This will help in the future to harmoniously distribute the entire amount of information, configure various menus, and so on.

  2. Customize visual design
  3. Distribute slide layout options

    To do this, either existing templates are selected, or new ones are created, and then distributed to each slide separately, based on its purpose. In some cases, this step may even precede setting the visual style, so that the author can adjust the design parameters exactly to the chosen arrangement of elements.

  4. Enter all data

    The user enters all the necessary text, media or other types of data into the presentation, distributing it across slides in the desired logical sequence. All information is edited and formatted immediately.

  5. Create and configure additional elements

    At this stage, the author creates control buttons, various content menus, and so on. Also, often individual moments (for example, creating slide control buttons) are created at the stage of working with frame composition, so that you do not have to manually add buttons each time.

  6. Add secondary components and effects

    Setting up animation, transitions, music, and so on. Usually this is done at the last stage, when everything else is ready. These aspects have little impact on the finished document and can always be abandoned, which is why they are dealt with last.

  7. Check and correct defects

    All that remains is to double-check everything by running the preview and make the necessary adjustments.

Additionally

At the end I would like to mention a couple of important points.

  • Like any other document, a presentation has its weight. And it gets larger the more objects are inserted inside. This is especially true for music and video files in high quality. So you should once again take care to add optimized media files, since a multi-gigabyte presentation not only poses difficulties in transporting and transferring to other devices, but can generally work extremely slowly.
  • There are various requirements for the design and content of a presentation. Before starting work, it is best to find out the regulations from the management, so as not to make a mistake and not come to the need to completely redo the finished work.
  • According to the standards of professional presentations, it is recommended not to create large piles of text in cases where the work is intended to accompany a speech. No one will read all this; all the basic information must be spoken by an announcer. If the presentation is intended for individual study by the recipient (for example, instructions), then this rule does not apply.

As you can understand, the procedure for creating a presentation includes many more possibilities and steps than it might seem from the very beginning. No tutorial will teach you how to create demos better than just experience. So you need to practice, try different elements, actions, look for new solutions.