- the document, although small, is important. And the correctness of its management is a guarantee of receiving a pension in due time and in the right size. There are quite standard entries that appear in every work report and more than once. There are non-standard situations that require display in the labor report. This article discusses issues related to the topic: sample work book entry.

First, let's look at the standard records that are found in everyone who has ever worked.

Entry in the work book about hiring

The very first line in almost any labor document is. The entry must begin with an indication of the organization to which the employee was accepted - this information is entered in the “Work Information” section. If working for an individual entrepreneur, his last name, first name and patronymic are indicated. For legal entities, both the full and abbreviated name of the organization are indicated. There is no number assigned to this entry.

The next line already indicates the record number, the date of admission, where and for what position the employee was hired, the basis on which the employee was hired - a document indicating the number and date (usually an order)).

Sample entry in a work book about employment

Entry in the employment record of dismissal at will

Record of voluntary resignation is also a very common entry in the work book. Unlike hiring, for any dismissal (including during) it is necessary to indicate the article Labor Code, according to which the entry is made. The formulation in this case will look like this:

The employment contract was terminated at the initiative of the employee, paragraph 3 of part one of Article 77 of the Labor Code Russian Federation.

For this entry, a number is given, the date and reason for dismissal are indicated (in this case, this is not a statement from the employee, but an order).

Sample entry in the work book about voluntary dismissal

Now let's look at other less common options for entries in the work book.

Entry in the work book about termination of the employment contract by agreement of the parties

Applies when the employee and employer agree on dismissal. Most often, the employer is interested in such dismissal, and the employee agrees to the proposed conditions. Record of termination employment contract by agreement of the parties is similar to a record of voluntary dismissal, with the only difference being that in this case a reference to another article of the law is indicated. The wording in the labor document looks like this:

The employment contract was terminated by agreement of the parties, paragraph 1 of part one of Article 77 of the Labor Code of the Russian Federation

Traditionally, the employment record contains the record number, the date of compilation and the basis for dismissal.

Sample entry in the work book about dismissal by agreement of the parties

Entry into the work book about part-time work

Part-time workers, at their discretion, can ask to contribute work book information about . As you know, there are two types of part-time jobs: internal (in one company) and external (in two companies). Depending on the type of part-time job, different entries are made in the work book.

When working internally

In order for a record of internal part-time work to appear in the labor record, the employee must write a free-form application to enter information about part-time work in the work book. The employee responsible for maintaining work records makes an entry in the work record with the wording that the employee has been hired for a part-time position.

Sample entry in the work book about internal part-time work.

When working externally

Registration for external part-time work is carried out at the main place of work on the basis of a certificate from the part-time job. You can also use alternative documents, for example, either an extract or a copy of the employment order

Sample entry in the work book about external part-time work

Record of transfer of a part-time worker to the main job

If the employee has a record of part-time work, then it is necessary to reflect in the employment amendment that the part-time job becomes the main one. Such changes must be made to the work book, that is, it is necessary to make the appropriate record of the transfer of a part-time worker to the main job. There are two ways to frame this situation.

First way: make two entries in the work book. The first is about dismissal from a part-time job, the second is about hiring.

Second way: make one entry in the employment record on the basis of an additional agreement to the employment contract. In this case, the wording is indicated that the work in the specified position becomes the main one from a certain date.

Sample entry in the work book about the transfer of an employee from a part-time job to his main job

Entry in the work book about military service

If an employee is called up for service, then the corresponding entry must be made in the Work Book. The entry must be made at the main place of work on the basis of documents: a military ID or a supporting document from the military registration and enlistment office. In this case, the wording must contain information that from such and such a date the employee was in the ranks of the Russian Army.

Sample entry in the work book about military service

Entry in the work book about completion of training

Column 3 contains information about the completion of training, indicating the period and place of training.

Sample entry in the work book about completion of training

Entry in work book sample

The table below shows the different options sample entries in the work book depending on the base

Recording in the labor record in case of an error

Sometimes errors are introduced into the work, they, of course, need to be corrected. If an error is made in the work record (the wrong position is indicated, the wrong date, a typo, etc.), then after the erroneous record another one is made, which states that the record above is invalid, indicating the correct record.

Sample entry in a work book in case of an error

entry in the work book in case of an error

Work book stamp upon dismissal

If an employee is dismissed, the company’s round (main) seal must be placed under the entry in the work book.

If by mistake another seal was placed, for example, for documents, then the round seal must be placed next to it.

Remember that upon dismissal, the employee must have the main seal of the organization.

ConsultantPlus: note.

In accordance with Article 84.1 of the Labor Code of the Russian Federation, when entering information about dismissal (termination of an employment contract) into the work book, not only the paragraph of the article of the Labor Code of the Russian Federation, but also part of it is indicated. For example," paragraph 1 of part one of Article 77

5. Filling out information

about dismissal (termination of employment contract)

5.1. An entry about dismissal (termination of an employment contract) in the employee’s work book is made in the following order: in column 1 the serial number of the entry is entered; Column 2 indicates the date of dismissal (termination of the employment contract); in column 3 an entry is made about the reason for dismissal (termination of the employment contract); Column 4 indicates the name of the document on the basis of which the entry was made - an order (instruction) or other decision of the employer, its date and number.

The date of dismissal (termination of an employment contract) is considered the last day of work, unless otherwise provided by federal law, an employment contract or an agreement between the employer and employee.

For example, when an employment contract with an employee is terminated due to a reduction in staff, October 10, 2003 is determined to be the last day of his work. The following entry must be made in the employee’s work book: in column 1 of the “Work Information” section, the serial number of the entry is entered, in column 2 the date of dismissal is indicated (10.10.2003), in column 3 the entry is made: “Dismissed due to a reduction in the number of employees of the organization, paragraph 2 of article 81 of the Labor Code of the Russian Federation", column 4 indicates the date and number of the order (instruction) or other decision of the employer on dismissal.

5.2. Upon termination of an employment contract on the grounds provided for in Article 77 of the Labor Code of the Russian Federation (except for cases of termination of the employment contract at the initiative of the employer and due to circumstances beyond the control of the parties (clauses 4 and this article), an entry about dismissal (termination) is made in the work book employment contract) with reference to the relevant paragraph of this article.

ConsultantPlus: note.

According to part five of Article 84.1 of the Labor Code of the Russian Federation, an entry in the work book about the basis and reason for termination of the employment contract must be made in strict accordance with the wording of the Labor Code of the Russian Federation or other federal law. In accordance with paragraph 3 of part one of Article 77 of the Labor Code of the Russian Federation, the basis for termination of an employment contract is “termination of the employment contract at the initiative of the employee.”

For example: “Dismissed by agreement of the parties, paragraph 1 of Article 77 of the Labor Code of the Russian Federation” or “Dismissed at his own request, paragraph 3 of Article 77 of the Labor Code of the Russian Federation.”

5.3. When terminating an employment contract at the initiative of the employer, an entry about dismissal (termination of the employment contract) is made in the work book with reference to the relevant paragraph of Article 81 of the Labor Code of the Russian Federation or other grounds for terminating the employment contract at the initiative of the employer, provided for by law.

ConsultantPlus: note.

Clause 12 of part one of Article 81 became invalid due to the adoption of Federal Law No. 90-FZ of June 30, 2006 due to the fact that termination of an employment contract on this basis (in connection with the termination of access to state secrets if the work performed requires such access ) referred to by the said Law as grounds that do not depend on the will of the parties and are specified in paragraph 10 of part one of Article 83 of the Labor Code of the Russian Federation.

For example: “Dismissed due to the liquidation of the organization, paragraph 1 of Article 81 of the Labor Code of the Russian Federation” or “Dismissed due to termination of access to state secrets, paragraph 12 of Article 81 of the Labor Code of the Russian Federation.”

5.4. When an employment contract is terminated due to circumstances beyond the control of the parties, an entry is made in the work book about the grounds for termination of the employment contract with reference to the relevant paragraph of Article 83 of the Labor Code of the Russian Federation.

For example: “Dismissed due to non-election to a position, paragraph 3 of Article 83 of the Labor Code of the Russian Federation” or “The employment contract was terminated due to the death of an employee, paragraph 6 of Article 83 of the Labor Code of the Russian Federation.”

5.5. When an employment contract is terminated on additional grounds provided for by the Labor Code of the Russian Federation or other federal laws, records of dismissal (termination of the employment contract) are made in the work book with reference to the relevant article of the Labor Code of the Russian Federation or other federal law.

ConsultantPlus: note.

Federal Law of July 31, 1995 N 119-FZ “On the Fundamentals civil service Russian Federation" lost force due to the adoption of Federal Law dated July 27, 2004 N 79-FZ "On the State Civil Service of the Russian Federation". A norm similar to that contained in paragraph 2 (1) of Article 25 of Federal Law dated July 31, 1995 N 119-FZ , contained in paragraph 3 of part one of Article 77 of the Labor Code of the Russian Federation, the basis for termination of an employment contract is “termination of the employment contract at the initiative of the employee.”

5.6. When an employment contract is terminated at the initiative of an employee for reasons that are associated by law with the provision of certain benefits and benefits, a record of dismissal (termination of the employment contract) is made in the work record book indicating these reasons. For example: “Dismissed at her own request due to the transfer of her husband to work in another area, paragraph 3 of Article 77 of the Labor Code of the Russian Federation” or “Dismissed at her own request due to the need to care for a child under 14 years of age, paragraph 3 of the article 77 of the Labor Code of the Russian Federation."

The main provisions are regulated by the “Rules for maintaining and storing work books, producing forms and providing them to employers”, approved by Decree of the Government of the Russian Federation of April 16, 2003 No. 225 and “Instructions for filling out labor books. books”, approved by Resolution of the Ministry of Labor of the Russian Federation dated October 10, 2003 No. 69.

Before we move on to describing the wording and giving a sample of a dismissal entry in the 2019 work book, we will tell you about the sequence of actions of the personnel officer. on the last day of work, and he signs the following documents:

• in the book itself (in this case he must decipher his signature);
• in the “Traffic Traffic Record Book”. book";
• in your personal card.

An entry in the labor record about voluntary dismissal in 2019, as well as for other reasons, is made after the relevant order is issued, and the wording must comply with the article of the Labor Code of the Russian Federation. Blots, corrections and abbreviations of words are not allowed. In the article we provide a sample of a dismissal entry in a 2019 work book for different cases. Basic details:

• serial number;
• date of;
• base;
• order data.

The entry made in the work book upon dismissal of one's own free will in 2019, like all others, is certified by the signature of an authorized person, a transcript of his position and surname with initials, the seal of the organization (if any). Below we will show you how to fill out the form in different situations. Here is a sample of voluntary dismissal (entry in the 2019 employment record), by agreement of the parties and for other situations.

Entries in the work book upon dismissal of one's own free will

The most common reason for leaving, accordingly, the most common formulation. To correctly make an entry in the work book about voluntary dismissal 2019, remember that the employee’s own desire or initiative are identical terms, so you can indicate: “” or “the contract was terminated at the employee’s initiative.” A sample entry in the labor record for voluntary dismissal in 2019 looks like this:

By agreement of the parties

Either side of the relationship can take the initiative. The parties can accept at any time by concluding an agreement. For the employee, the advantages of this option of leaving are the absence of “working off”, and for the employer, the employee does not have the right to change his mind about leaving.

You need to fill it out in the same way as if you are filling out a work book upon dismissal of your own free will in 2019. The only significant difference is that you need to refer not to paragraph 3, but to paragraph 1 of part 1 of Article 77 of the Labor Code of the Russian Federation.

Upon dismissal at the initiative of the employer

We will also provide a sample of how to make an entry in the work book about dismissal in 2019 if the employment contract is terminated at the initiative of the employer. The wording option depends on the grounds for dismissal: state of intoxication, disclosure of trade secrets, repeated failure to perform duties. Unlike the situation when you need to make an entry for voluntary dismissal in the 2019 work book, in case of absenteeism, the HR specialist will refer to Article 81 of the Labor Code of the Russian Federation.

If you are fired for absenteeism, the sample dismissal in the 2019 work book will be as follows:

If an employee is fired due to a transfer

If the dismissal is by way of transfer, the entry in the employment record must first be made “dismissed by way of transfer”, and then “accepted”. Actions are regulated by paragraph 5 of Art. 77 of the Labor Code of the Russian Federation, the basis is the employee’s statement. This is what the sample will look like:

Employer's liability for incorrect wording

It happens that the registration of a work book upon dismissal of one's own free will in 2019 was done incorrectly: errors or inaccuracies were made. If incorrect wording is promptly and properly corrected, there will be no liability. If an employee discovers an inaccuracy on his own, he has the right to contact his superiors with a request to change the entry. In this case, the employer can punish the person responsible for the inaccuracy. Therefore, we advise you to look at a sample entry in the employment record for voluntary dismissal 2019 before making an entry.

If the employer refuses to make changes, the employee has the right to write a complaint or demand that the changes be formalized in court. Based on the results of consideration of the complaint, a fine may be imposed:

• for officials - from 1000 to 5000 rubles;
• For legal entity- from 30,000 to 50,000 rubles (Article 5.27 of the Code of Administrative Offenses of the Russian Federation).

In case of repeated violation, the fine increases to 20,000 rubles for an official, and will range from 50,000 to 70,000 rubles for an organization. If you have a sample employment record for voluntary dismissal in 2019, these fines can be avoided.

In addition, Article 394 of the Labor Code of the Russian Federation determines that if incorrectly stated reasons for a person leaving work prevented him from getting another job, then the court may oblige the former employer to pay the former employee average earnings for the entire period of forced absence.

The main document confirming work experience can be considered a work book. For the correct record of dismissal in the labor book The HR officer or the employer himself answers. A person receives it in his hands after dismissal. The document must contain appropriate notes regarding the termination of the agreement. The book must be issued on time according to the law. Otherwise, the company may be fined. We will tell you about the correct procedure for leaving the company in 2019.

How to correctly fill out a work book upon dismissal: general approach

The provisions of the Labor Code on the severance of labor relations, as well as regulatory requirements regarding work books, did not undergo changes in 2019. Therefore, when filling out a work book upon dismissal, you can safely follow the rules that were in force in 2017.

The procedure for leaving the enterprise is accompanied by the formation of a number of documents.

The day of dismissal according to labor legislation It is customary to consider the last working day. The organization (IP) must fully pay the employee who has completed his employment relationship, and also issue him all the necessary documents:

• work book;
• certificates of work activity, amount of earnings, transferred personal income tax and contributions.

The employer’s responsibilities include not only issuing documents to the person upon expiration of the employment agreement, but also correctly completing the entry in the work book upon dismissal.

At the same time, data on hiring an employee for a vacancy must have already been entered into the employment record. These include:

• name of the employer (enterprise or individual entrepreneur);
• on the basis of which the employee takes up duties (order number and date);
• information about the position held.

The notes made earlier must correspond to the actual work situation. Then you need to make an entry in the work book about the dismissal. It is possible to terminate an existing employment contract based on an order - a basis.

All data in the labor report should be recorded:

1. signature of the personnel officer (the head of the company who is responsible for maintaining books);
2. seal of the organization (if there is one at all).

Each time, the employee must make sure on the spot that the entries in the book are completely true. Therefore, his signature in the work book upon dismissal will indicate that he:

• agrees with the recorded data;
• The contract termination book was received in a timely manner.

But these actions are possible if the employee is at the enterprise on his last day of work. In other cases, the work permit is issued in a different way (through a colleague, by mail) or at the written request of an interested person (relative, etc.).

How to do record of dismissal in the work book

Entering information about the severance of the employment relationship usually does not cause much difficulty. Keep in mind: a correct entry will not raise additional questions from the labor inspectorate and tax authorities in the future.

As a rule, the most common reason for leaving a job is the desire of the employee himself. A sample of filling out a work book upon dismissal in 2019 implies the presence of the following positions (see table).

Note that the record of dismissal in the order of transfer is made according to the same model. The difference will be only on the basis according to the Labor Code of the Russian Federation.

EXAMPLE

If it is necessary to make a record of dismissal of one’s own free will, refer to paragraph 3 of Article 77 of the Labor Code of the Russian Federation. note : All words in this case cannot be abbreviated. Writing "p. 3 tbsp. 77 of the Labor Code of the Russian Federation" will be regarded as erroneous).

When it is necessary to dismiss an employee by way of transfer, a reference is made to “clause 5 of Article 77 of the Labor Code of the Russian Federation”:

How to fire someone due to old age

The grounds for terminating the employment relationship may also be the employee’s retirement or reaching a respectable age in life. And such a situation should be recorded in the work book.

Please note that dismissal due to old age, the entry in the employment record assumes the same as when ending an employment relationship on personal initiative or with the consent of both parties. That is, paragraph 1 of Article 77 of the Labor Code of the Russian Federation.

Here we should not forget that in such situations a person is not required to work 2 weeks to finally leave the organization. The day of dismissal must coincide with the date specified in the application.

Delay of work record upon dismissal

Not always the required documents upon termination of employment contracts can be issued to employees on the last working day. That is, the day of dismissal. If there are a number of circumstances, the books may reach their owners a little later.

For example, in the absence of an employee due to illness or absenteeism, documents are issued to him personally on the basis of a written application within 3 working days. It is worth noting that at this moment the notice of dismissal should already be in the work book.

If it is impossible to personally hand over the book, then the employer sends the documents former employee Russian Post. The basis for taking these actions should also be a written request from the dismissed person. The difference from the usual procedure for handing over a document is the fact of who signs the work book upon dismissal. Considering that it is impossible to obtain the signature of a former employee in this case, the fact of dismissal is recorded only by the employer.

In other cases, delay of the work book due to the fault of the employer is unacceptable. Management may be held liable:

• for late issuance of a document;
• if the entries made do not correspond to the filling out of the work book upon dismissal of the 2019 sample.

Organizations can be fined up to 50,000 rubles under the first part of Art. 5.27 Code of Administrative Offenses of the Russian Federation.

The relevant entries in the book must be made by a personnel officer or an employee authorized by the head of the organization. At the same time, only a specialist who is responsible for maintaining personal documentation of employees has the right to certify information.

All information must correspond to the text of the dismissal order. Such rules are established in clause 10 of the Labor Rules, approved by Decree of the Government of the Russian Federation of April 16, 2003 No. 225 (hereinafter referred to as the Rules).

Examples of registration of records in labor records for all occasions

The sequence of entries in the work book about dismissal

Step 1. Enter the serial number in Arabic numerals in the first column

The numbering must be continuous, starting from the first entry and continuing in the insert.

Step 2. Enter the date in Arabic numerals in the second column

All numbers 1 through 9 are indicated with a zero. For example, March 4, 2019 should be entered in this format as “03/04/2019”. The date of termination of employment coincides with the employee’s last day of work. An exception is going on vacation followed by dismissal. In this case, the last day of vacation is indicated in the document (based on the second part of Article 127 of the Labor Code).

Step 3. Indicate in the third column the reasons for termination of the employment relationship with reference to the relevant article of the law

Step 4. Indicate the grounds for dismissal in the fourth column

It is necessary to list the details of the order or instructions of the manager or other document. First, enter the name of the order, and then indicate the date and number.

Recording in the labor record voluntary dismissal "or for other reasons are introduced without abbreviations. All information entered by the personnel officer or other authorized employee is certified. The responsible person indicates his position, signs, and enters a transcript, indicating his last name, first name, and patronymic. In accordance with the Order of the Ministry of Labor of Russia dated October 31, 2016 No. 589n, it is necessary to certify a signature with a seal only if the organization uses it. It is permissible to certify all marks not only with the seal of the company, but also with the HR department.

It is important that the seal is round shape, included the full name of the company and the legal address of its location. This is confirmed by letters from Rostrud dated November 22, 2012 under No. 1450-6-1 and from January 20, 2014 under No. PG/13282-6-1, by the Pension Fund in a letter dated August 16, 2017 under No. 19-19/12397.

A record of dismissal at will or for other reasons must be certified and signed by the employee himself. This means that the employee was familiarized with it, which will protect the employer from possible problems in the future.

Read in the "Personnel System":

What are the general requirements for records?

Filling out the work book upon dismissal is done carefully, using fountain, gel or ballpoint pens. Use black, blue, purple flowers. You cannot enter information in ink of a different color. For example, do not use red, green, pink or yellow.

If, when making an entry in a book, the pen runs out of ink, then it is permissible to complete it with another pen using ink of the same type and color. When you can't find similar ink, you need to try to preserve the color. An entry made with different inks is in any case valid if the ink and pen meet all the established requirements.

What nuances to consider when entering information in the third column?

When filling out the third column, HR officers often have questions. Introducing incorrect wording may be contrary to established norms of law. There are three wording options:

• "Fired..."
• “The employment contract has been terminated...”
• “The employment contract has been terminated...”

Article 84.1 of the Labor Code of the Russian Federation mentions a record of dismissal, that is, “the reason for termination of the employment contract.” At the same time, Article 81 of the Labor Code states “termination of labor contract (employment contract) at the initiative of the employer,” and Article 66 of the Labor Code of the Russian Federation directly “dismissal.” The difference between concepts such as “dismissal”, “termination/termination of an employment contract” is explained from the point of view of legal theory. Since the employee is considered a subject of labor relations, he is fired. An object is a contract that can be terminated or terminated. Both of these concepts mean the immediate termination of cooperation, which means that they are equivalent in meaning.

If a dismissal is carried out at one’s own request or for other reasons, an entry in the employment record is made using one of three formulations.

Exception from established rule consider the death of the employee. It is impossible to fire a person who is no longer alive. In accordance with clause 5.4, the Instructions in the book indicate that the employment contract has been terminated.

Registration of dismissal due to the death of an employee

You can download the sample.

How to indicate the grounds for dismissal

Dismissal in the work book, that is, the grounds, is required to be entered in Article 84.1 of the Labor Code of the Russian Federation. At the same time, Article 77 of the Labor Code of the Russian Federation specifies the grounds for termination of labor relations. The current legislation does not provide instructions on how to enter part of the relevant article - in words or in numbers. In the text of the Labor Code, when part of the relevant articles is mentioned, the numbers are indicated in words. Therefore, when making an entry, you can be guided by this rule and indicate the part number of the corresponding article in words.

Table. Sample entries in the work book upon dismissal with links to articles of the Labor Code of the Russian Federation

You can download the sample.

What are the features of making an entry upon dismissal on your own?

Employee initiative is the most common reason for dismissal. But personnel officers often have a question about whether to make an entry in the work book with the wording “at their own request” or “at the initiative of the employee.”

In the Instructions, on which you need to rely, the following wording is proposed in paragraph 5.2: “ Resigned voluntarily... " When making the appropriate note about the basis, the personnel officer must refer to the third paragraph of part one of Article 77 of the Labor Code. The wording there is: “ employee initiative " Both proposed options turn out to be correct. Neither the labor inspectorate nor Pension Fund have no complaints about such formulations.

Recording in the labor record voluntarily dismissed » certified in the generally accepted manner. When making an entry in the dismissal book, be sure to indicate the reason if the employee with whom the employment relationship has been terminated has the right to receive certain benefits or guarantees (taking into account clause 5.6 of the Instructions).

An entry in the work book about dismissal is made in a certain sequence. Filling is carried out carefully using fountain pens, gel pens or ballpoint pens. Use black, blue, violet ink. You cannot enter information in ink of a different color - red, green, pink or yellow. Introducing incorrect wording may be contrary to established norms of law.